Working with documents is an essential part of any job. Documentation helps to streamline processes for projects by defining the steps, ensuring a record of the progress and decisions and keeping track of all the major and little details that form the bigger picture. Documentation is often overlooked however it is vital to the success and growth of any organization or business.
The use of documentation techniques has expanded in a way that goes beyond the traditional definition of printed text. Any representation of information that is physical could be considered to be a document such as photographs, drawings, and videos are the same as documents like an unwritten report or database report.
A document can be organized in a list form, semi-structured, like an article in a newspaper or book or unstructured such as an unwritten dataescape.com/data-security-issues-and-virtual-board-room-for-directors note. Documents may be classified as either public, private or secret.
No matter their type or format, the majority of documents created within an organization adhere to certain conventions and guidelines that are universally recognized. This ensures that all new documents are similar in form and basic structure which creates greater transparency and consistency in the organization’s document ecosystem as well as workflows.