Board portal software for business can enhance meetings by decreasing the amount of time needed to prepare and distribute meeting materials. The technology also helps reduce costs, as it reduces the cost of paper, binders and courier services. There are many options available on the market. It is important to choose a product that meets your company’s requirements.
Look for a board portal that is easy to use. Board members are typically busy and will more likely to use the system if they find it easy to use. Also, consider an option that allows directors to access agendas and book books on any device. This is crucial for digital natives or board members from the millennial generation who expect to utilize the same tools at work and in their private lives.
Another aspect to consider is the security of the system. Documents at the board level must be secured against unauthorised access. Check if the portal supports encryption and is a secure document center. Additionally, it is recommended to not store these files in email inboxes as this could pose a security risk and could expose confidential information.
Also consider a built-in electronic signature feature that is compliant with industry standards and able to verify authenticity digitally. This can help speed meetings and ensure that documents are signed in a secure manner. Additionally, look for an efficient storage system that allows archiving and can be accessed both online and offline.