Because of the constant worries about meetings in person, many board members of nonprofit organizations embrace hybrid meeting alternatives. It’s important for those organizations that choose to stay with using a hybrid model in the long term to prioritize engagement and provide high-quality virtual experiences to their attendees. Here are a few key tips on how to do that:
Begin the meeting right by introducing icebreakers and check-in activities. This lets attendees feel at ease with their screens.
Make use of a video conferencing software that includes more than audio and meeting tools. Choose a software that has accessibility features like dyslexia-friendly and text-to speech, so that all your meeting participants can take part without any obstacles.
Think about using a digital whiteboard such as Mural or Miro that allows participants from both locations to collaborate in real-time during the meeting. This will allow everyone to be able to communicate with each other and collaborate, as well as create documents that make synchronous follow-up much easier.
While you’re working on an issue, establish time limits for comments from both in-person and remote attendees to prevent them from drifting off topic or spending too much time on a single point. This will keep meetings on the right track. It is crucial that the chair of the board is present during the meeting to encourage participation. The chair should also actively solicit feedback from the participants and engage with them, particularly people who are more introverted to ensure everyone feels heard.
https://itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/