A well-written agenda is the foundation of every boardroom meeting. It will help you to determine how involved the board members are during the meeting, outline everything you plan to cover and help you get started on preparing comprehensive notes that make it clear you can find out more Tools for Document Management Mastery what you’ve decided to do.
Ideally, the agenda of your board meeting should contain an item devoted to reporting. This is where department chairs and heads of committees can communicate important information to the rest of the board. Based on the requirements of your company this could include reports from the most important committees and departments including the executive director, finance director, or nominating committee.
The next thing you should do is “new business”. This is where you and your colleagues discuss ideas that have come up in the previous meeting and the best way to advance. This is a great opportunity to discuss and debate, so make sure to reserve ample time. This is usually when your board decides or table an item, or to send an item to a different committee.
It is commonplace to include special announcements and messages of congratulations in the new section of business. This is a chance to give your board members a little recognition and show that you care about their contributions.